Sample management and workflow efficiency is critical in the laboratory. An accurate labeling system goes a long way toward facilitating a structured and efficient research environment.¹ Using sample tracking technologies such as 1D and 2D barcodes ensures sample integrity, reduces the loss of samples due to mislabeling, assists with storage and safety, and provides a way to track samples and sample-related information.
Automation continues to grow in research environments requiring the use of barcodes on sample containers and labware.² Reducing errors while increasing throughput, especially in terms of sample identification, is key as more automated processes are utilized.
Laboratory research and studies require collection, processing, analysis, and storage of many samples that are often handled by various departments. Workflows can be long with multiple steps and transfers in the process.
Labware preparation for research and study collection, processing and analysis is time consuming. Handwritten labeling or application of printed labels is challenging and prone to human errors (especially on small chromatography vials). To resolve these issues, we recommend removing label application from your lab, and instead ordering your chromatography vials with barcodes pre-applied.
In addition to eliminating a tedious step from your processes, pre-labeled containers can enhance your processes in other ways – keep reading for details on three ways your lab might benefit from making the switch to a pre-barcoded strategy.
1. Secure the integrity of your samples
More than likely, challenges with reliable sample tracking is one of the main reasons you’re considering upgrading to a barcode identification system – if not the sole reason. Compared to handwritten markings, a barcode system certainly has a lower margin for error – eliminating legibility factors and reducing opportunities for human error. For example, a big risk is placing a vial in the incorrect location in the autosampler or listing the sample in the incorrect place in the sequence table. Scanning provides better certainty as to what was placed where, significantly reducing that risk.
A proper sequence management system will further reduce the opportunity for error by seeking out duplicate and otherwise unusable barcodes post-printing. Systems like these can be a hassle to manage in-house, but any trustworthy supplier of pre-printed barcodes should have some system in place to ensure the quality of the barcodes you receive.
2. Focus on critical testing processes
While proper identification is undoubtedly a critical component to scientific research, time spent labeling can take away from valuable research. Working with a partner who not only ensures your vials arrive pre-marked, but checked for accuracy and fully prepared for use, allows your lab the opportunity to reallocate time, labor and resources to activities that more directly impact your scientific goals.
3. Enhance compatibility between your vials and automated processes
As automation grows more commonplace in science-related industries, so do computer-readable identifiers like barcodes. While most legacy autosamplers won’t have integrated scanners, newer models are beginning to feature them.
With equipment like this, it’s important labels are precisely and consistently placed so they are visible to the scanner. The best way to ensure your label placement is consistent enough to perform in your equipment is by using a label applicator.
However, the large expense of a label applicator isn’t feasible for every lab. When you order your labware pre-marked, you gain access to precision placement from your labware service provider’s automation, without making the investment yourself.
But having legacy instrumentation doesn’t mean you can’t take advantage of the benefits of digital sample identification. External barcode readers that connect to your LIMS or other laboratory informatics system are readily available to speed up the process of logging samples while eliminating the risk of error from hand-keying data.
Where to find pre-labeled chromatography vials
One of the most efficient ways to introduce barcodes to your chromatography process is to source pre-barcoded labware from a manufacturer or a labware service provider.
It’s fairly common for labware manufacturers to offer pre-marked labware in their catalog, however, options for chromatography applications are often minimal.
Today, the most reliable resource for pre-barcoded chromatography vials is working with a labware service provider to build a custom solution. Placing your vial labeling in the hands of labware labeling experts also offers additional perks, such as higher quality print options and precise automated application without investing in costly equipment yourself.
Getting custom labeled chromatography vials from a labware service provider
Your labware service provider should make an effort to understand your processes, needs, challenges, and goals to tailor a solution specifically for your facility.
Once they understand your processes and have your specifications, they can get started on procuring and preparing your materials. To serve as an example, here’s a quick overview of our tested and proven Labware Prep™ Services process.
Procure materials
As a tracking and identification focused company with nearly 50 years of experience serving scientific industries, we have the tools and expertise to provide a reliable barcode no matter your specific needs and requirements. In addition to manufacturing our portfolio of trusted label options, we can also offer custom engineered labels and innovative print technologies, applied to your labware in our facility.
We understand that in the lab, it’s not only important to have the right label for the job, but the right labware. We maintain connections with major labware manufacturers in order to ensure our customers get the labware they need. Just let us know your preference and we’ll take care of placing the order.
Application
With all the components in place, our team will apply your barcodes (and other markings if requested) to your vials, to your specifications using the most suitable marking technology for your needs and environment.
Preparation
Once your labware is identified your order will be prepared for shipment. At a bare minimum, your order will be quality checked and packaged for shipment. However, we offer various optional preparation services to suit the varying needs of laboratories including: sequence management, tare weighing, sequential ordering, capping & filling, kit preparation and more.
Shipping
Your labware is shipped to your door, ready for use.
Final thoughts
Barcodes are being introduced to the chromatography process to improve the tracking and identification of samples. While printed barcodes are much simpler to prepare than handwritten markings, we want you to be aware that eliminating label application from your facility is an option that’s available to boost efficiencies even further.
In addition to reduced effort on your part, your partner will likely be able to ensure you receive barcodes with high enough resolution to be scanned consistently despite their small size. Improved durability and precision placement can further enhance your chromatography vials’ ability to withstand harsh exposures and interact with automated equipment.
If you’re considering barcodes for your 12×32 autosampler vials or even larger headspace vials, take a moment to evaluate whether outsourcing services offer benefits that align with your needs, challenges, and goals. If you have questions about our offerings, contact us, or give this blog post a quick read.
1. Janzen W, Admirand E, Andrews J, et al. (2019) Establishing and Maintaining a Robust Sample Management System. SLAS Technology. 24 (3), 256-268.
2. Liscouski, J. (2018). Some considerations in the automation of laboratory procedures. Unpublished. https://doi.org/10.13140/RG.2.2.27991.73125
3. Majors, R. (2013) Sample Preparation Fundamentals for Chromatography. Agilent Technologies Inc. 5991-3326EN
